> For the complete documentation index, see [llms.txt](https://ovatheme.gitbook.io/brw/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://ovatheme.gitbook.io/brw/create-a-product/rental-type-config/by-tour.md).

# By Tour

<figure><img src="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2F89igXjCjOiZZckZ4yjJT%2FScreenshot%202026-06-22%20at%2017.07.50.png?alt=media&amp;token=c5137501-0443-4a89-b067-327fb7fdc9c9" alt=""><figcaption></figcaption></figure>

The **Rental by Tour** type prices bookings **per person per guest type** (e.g. Adult, Child, Infant). It is fundamentally different from Day/Hour/Hotel types where you pay per unit of time. Tour pricing is determined by guest count and group size discounts, with optional date-specific overrides.

{% hint style="info" icon="lightbulb-exclamation" %}
Guest types (Adult, Child, Infant, etc.) are defined globally in **BRW Settings → Guest Options**. The guest types configured there appear as price fields throughout the Tour pricing tabs.
{% endhint %}

| Aspect             | Rental by Day                    | Rental by Tour                                |
| ------------------ | -------------------------------- | --------------------------------------------- |
| Pricing unit       | Per day                          | Per person (per guest type)                   |
| Duration types     | Free date range                  | 4 models: Fixed, Timeslots, Period, Flexible  |
| Group discounts    | Global Discount (GD) by duration | Discount by No. of guests (group size)        |
| Seasonal overrides | Special time (ST)                | Specific Time Period (date range + timeslots) |
| Inventory control  | Inventory (car\_count)           | Max Guests per timeslot                       |
| Locations          | ✓                                | — Not available                               |

## 1: Quick Start

{% stepper %}
{% step %}

### Add General fields

Read in [overview](/brw/create-a-product/overview.md)
{% endstep %}

{% step %}

### [Choose Rental Type](#id-2-choose-rental-type)

{% endstep %}

{% step %}

### [Pricing Settings](#id-3-pricing-settings)

{% endstep %}

{% step %}

### [Shared Fields](#id-4-shared-fields)

The following fields are shared across multiple rental types.
{% endstep %}

{% step %}

### [Common Fields](#id-5-common-fields)

The following fields are shared across all rental types.&#x20;
{% endstep %}

{% step %}

### [Customize Fields in Product Editing](#id-6-customize-fields-in-product-editing)

You can add/remove fields in product editing.
{% endstep %}

{% step %}

### Publish

Set a WooCommerce Regular Price for display purposes, then click **Publish**. The actual booking price is always calculated by BRW settings.
{% endstep %}
{% endstepper %}

## 2: Choose Rental Type

* Step 1: Add new product
* Step 2: Setup&#x20;
  * Product data: Rental
  * Rental Type: Tour

<figure><img src="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2F9r6kZXMBa5k51WaYRl3a%2FScreenshot%202026-06-22%20at%2017.09.02.png?alt=media&amp;token=6ef6ffb8-2e1f-4785-ae53-511fd837de71" alt=""><figcaption></figcaption></figure>

## 3: Pricing Settings

### 3.1 Duration & Base Prices <a class="button primary">tour-duration</a>- Priority 3 — Base

Choose the tour's duration model and set the base prices per guest type. These prices are used when no Group Discount or Specific Time Period applies.

**Duration Type** (`duration_type`) — choose one:

**Multiple-day (`fixed`)** — A fixed multi-day tour (e.g. 5-day trek). Duration is predetermined; customer picks a start date.

**One-day** **(`timeslots`)** — A single-day tour with departure timeslots. Customer picks a date and a departure slot.

**Specific Date Ranges (`period`)** — Pre-defined departure windows (date ranges), each with their own timeslots and per-person prices.

**Flexible (`flexible`)** — Customer chooses date and departure timeslot from available options configured in the product.

| Field                     | Meta key             | Description                                                                             |
| ------------------------- | -------------------- | --------------------------------------------------------------------------------------- |
| Base price                | `base_price`         | The "from" price shown on listing/detail pages. Used as a reference display price.      |
| Adult price               | `adult_price`        | Per-person price for the Adult guest type. Adjust label to match your guest type names. |
| Child price               | `child_price`        | Per-person price for the Child guest type.                                              |
| \[Other guest type] price | `{guest_name}_price` | Additional guest type prices follow the same pattern.                                   |

{% hint style="info" icon="lightbulb-exclamation" %}
The **Base price** field is for display only (shown as the starting "from" price). The actual booking calculation uses the per-guest-type prices multiplied by guest counts.
{% endhint %}

### 3.2 Guest Min / Max <a class="button primary">tour-guests</a>

Set the minimum and maximum number of guests allowed per booking for each guest type. This controls booking form validation and availability.

| Field             | Meta key           | Description                                                                 |
| ----------------- | ------------------ | --------------------------------------------------------------------------- |
| Min Adults        | `min_adult`        | Minimum number of Adults required per booking. (Uses your guest type name.) |
| Max Adults        | `max_adult`        | Maximum number of Adults allowed per booking.                               |
| Min \[guest type] | `min_{guest_name}` | Minimum count for each additional guest type.                               |
| Max \[guest type] | `max_{guest_name}` | Maximum count for each additional guest type.                               |

### 3.3 Group Discounts <a class="button primary">tour-discounts</a> - Priority 2

Define group-size tiers with discounted per-person prices. When the total guest count matches a tier, those discounted prices apply instead of the base prices.

**Discount Based on** (`discount_applicable`):

**Total Adults** **(`only`)** — Tier is triggered by the number of *Adult* guests only. Child/Infant counts are ignored for tier matching.

**Total Guests (`all`)** — Tier is triggered by the total count of *all* guest types combined.\
\
**Discount Table:**

| Column               | Meta key                        | Description                                          |
| -------------------- | ------------------------------- | ---------------------------------------------------- |
| From (No. of guests) | `discount_from[]`               | Minimum guest count to enter this discount tier.     |
| To (No. of guests)   | `discount_to[]`                 | Maximum guest count for this tier.                   |
| Adult price          | `discount_adult_price[]`        | Discounted per-person price for Adults in this tier. |
| \[guest type] price  | `discount_{guest_name}_price[]` | Discounted price for each additional guest type.     |

{% hint style="danger" %}
Group Discounts are overridden by Specific Time Period prices. If a booking date falls within a Specific Time Period, those prices apply regardless of group size (unless the Specific Time Period also has its own discounts).
{% endhint %}

### 3.4 Specific Time Period <a class="button primary">tour-specific-time</a> - Priority 1 — Highest

Define date ranges with their own departure timeslots and per-person prices. When a booking date falls within a Specific Time Period, these prices completely replace the base prices and group discounts.

| Field               | Meta key                        | Description                                                                |
| ------------------- | ------------------------------- | -------------------------------------------------------------------------- |
| From date           | `specific_from[]`               | Start of the date range for this specific period.                          |
| To date             | `specific_to[]`                 | End of the date range for this specific period.                            |
| Timeslot label      | `specific_label[]`              | Name for the departure time within this period (e.g. "Morning Departure"). |
| Timeslot start      | `specific_start[]`              | Departure time start (time input).                                         |
| Timeslot end        | `specific_end[]`                | Departure time end (time input).                                           |
| Max guests          | `specific_max_guests[]`         | Maximum total guests allowed for this timeslot.                            |
| Adult price         | `specific_adult_price[]`        | Per-person price for Adults during this period.                            |
| \[guest type] price | `specific_{guest_name}_price[]` | Per-person price for each additional guest type.                           |

{% hint style="info" icon="bell" %}
Multiple date ranges can be defined. Each range can have multiple timeslots. The system matches the booking date against all defined periods and applies the first matching period's prices.
{% endhint %}

### 3.5 🏆 Pricing Priority

When multiple pricing rules apply to a booking date, BRW uses the following priority order (highest wins):

<a class="button primary">Specific Time Period</a> > <a class="button primary">Group Discounts</a> > <a class="button primary">Duration (Base prices)</a>

{% hint style="info" %}
**Final price calculation:** Total = Σ (guest\_count × price\_per\_guest\_type) for all guest types. For example: 3 Adults × $200 + 1 Child × $120 = $720.
{% endhint %}

{% hint style="success" icon="square-check" %}
**Example:** A mountain trek with base Adult $200. Group discount tier: 10+ guests → $160. Christmas period (Dec 20–Jan 5): $280/Adult. A group of 12 booking in January pays $280 × 12 = $3,360 (Specific Time Period overrides Group Discount).
{% endhint %}

## 4: Shared Fields

The following fields are shared across multiple rental types and are documented on the **Shared Fields** page to avoid repetition.&#x20;

Tour type does **not** have Locations or Location surcharge.

Click any card to go directly to that section.

<table data-view="cards"><thead><tr><th></th><th></th><th data-hidden data-card-cover data-type="image">Cover image</th><th data-hidden data-card-target data-type="content-ref"></th></tr></thead><tbody><tr><td><strong>Round-trip</strong></td><td><em>Toggle + extra fee</em></td><td data-object-fit="contain"><a href="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2FsziJN9pVOG114t07WPnG%2Fround-trip.png?alt=media&amp;token=3d7ed259-2342-46fb-a0cc-23b3f4d7177e">round-trip.png</a></td><td><a href="/brw/create-a-product/shared-fields/location/round-trip.md">Round-trip</a></td></tr><tr><td><strong>Guests options</strong></td><td><em>show/hide guest</em></td><td data-object-fit="contain"><a href="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2Fzp9hD4p7APLXBG7AQNDE%2Fcake.png?alt=media&amp;token=28b10c9d-3897-4dde-a5a0-bcfd35818ab3">cake.png</a></td><td><a href="/brw/create-a-product/shared-fields/guests/guest-option.md">Guest option</a></td></tr><tr><td><strong>Guests fields</strong></td><td><em>Form fields + min/max</em></td><td data-object-fit="contain"><a href="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2FSghSiWEVGFG4kkmH73j0%2Fguest-list.png?alt=media&amp;token=98f112fc-4a52-483d-9fb2-811772f32bf6">guest-list.png</a></td><td><a href="/brw/create-a-product/shared-fields/guests/guests-pricing-and-limits.md">Guests (pricing &amp; limits)</a></td></tr><tr><td><strong>Pick-up date</strong></td><td><em>Time slots, label, defautls</em></td><td data-object-fit="contain"><a href="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2FhimLDbxBkqW67IwuLHcA%2Fstart-date.png?alt=media&amp;token=5a66382b-cbb8-4841-9f92-0a9f653b2c87">start-date.png</a></td><td><a href="/brw/create-a-product/shared-fields/booking-dates/pick-up-date.md">Pick-up date</a></td></tr><tr><td><strong>Drop-off date</strong></td><td><em>Show/rename on booking form</em></td><td data-object-fit="contain"><a href="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2FHZB58ceyMxbJawVs3DUS%2Fend-of-year.png?alt=media&amp;token=fd8451a9-c6b6-433b-9ff6-6039f9ab3722">end-of-year.png</a></td><td><a href="/brw/create-a-product/shared-fields/booking-dates/drop-off-date.md">Drop-off date</a></td></tr><tr><td><strong>Booking Conditions</strong></td><td><em>Min/max days, preparation, advance</em></td><td data-object-fit="contain"><a href="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2FSqvnedaUILFZRR7KVeKv%2Fschedule.png?alt=media&amp;token=fc50535b-0cb7-4081-ab1a-d154f1b786cd">schedule.png</a></td><td><a href="/brw/create-a-product/shared-fields/booking-conditions.md">Booking Conditions</a></td></tr></tbody></table>

## 5: Common Fields

These fields are shared across all rental types and documented on a dedicated reference page. Click any card to go directly to that section.

<table data-view="cards"><thead><tr><th></th><th></th><th data-hidden data-card-target data-type="content-ref"></th><th data-hidden data-card-cover data-type="image">Cover image</th></tr></thead><tbody><tr><td><strong>Availability</strong></td><td><em>Allowed dates, disabled dates, iCal</em></td><td><a href="/brw/common-fields/availability.md">Availability</a></td><td><a href="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2FHZB58ceyMxbJawVs3DUS%2Fend-of-year.png?alt=media&amp;token=fd8451a9-c6b6-433b-9ff6-6039f9ab3722">end-of-year.png</a></td></tr><tr><td><strong>Services &#x26; Resources</strong></td><td><em>Add-on pricing with /Day or /Order</em></td><td><a href="/brw/common-fields/services-and-resources.md">Services &amp; Resources</a></td><td data-object-fit="contain"><a href="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2Faaowe5OV6TECZOYyW1lC%2Fconfiguration.png?alt=media&amp;token=5ed2998a-3bba-42a0-b41a-38c0dc91f04b">configuration.png</a></td></tr><tr><td><strong>Deposit</strong></td><td><em>Fixed or percentage upfront payment</em></td><td><a href="/brw/common-fields/deposit-and-insurance/deposit.md">Deposit</a></td><td data-object-fit="contain"><a href="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2FoUxbTJH7SOcUJRbMqMnJ%2Fupload.png?alt=media&amp;token=5fadf598-d7e8-4c12-bc26-c19b42a1131c">upload.png</a></td></tr><tr><td><strong>Insurance</strong></td><td><em>Fixed fee added to every booking</em></td><td><a href="/brw/common-fields/deposit-and-insurance.md">Deposit &amp; Insurance</a></td><td data-object-fit="contain"><a href="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2FFNlMKp9kbkGG0u1jjN8e%2Finsurance.png?alt=media&amp;token=9aaa2b8e-a6e3-46d6-9f71-354390651a12">insurance.png</a></td></tr><tr><td><strong>Inventory &#x26; Quantity</strong></td><td><em>Stock count, named vehicles</em></td><td><a href="/brw/common-fields/inventory-and-quantity.md">Inventory &amp; Quantity</a></td><td data-object-fit="contain"><a href="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2FILbKMkGoOfwvdbjQE12f%2Fstock-rotation.png?alt=media&amp;token=169c6174-3a41-4b7b-bbb8-25482473558c">stock-rotation.png</a></td></tr><tr><td><strong>Booking Form</strong></td><td><em>Custom checkout fields</em></td><td><a href="/brw/common-fields/booking-form.md">Booking Form</a></td><td data-object-fit="contain"><a href="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2FFXS96CDy8zn0GDDQA6Di%2Fcontact-form.png?alt=media&amp;token=6f9dde63-12f0-4605-a3d0-a161ccc32c6b">contact-form.png</a></td></tr><tr><td><strong>Map / Place</strong></td><td><em>Maps pin on product page</em></td><td><a href="/brw/common-fields/display-and-layout/map-place.md">Map / Place</a></td><td data-object-fit="contain"><a href="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2Fhpsva9YNet3BAONHVeVe%2Fmap.png?alt=media&amp;token=66b4fcb8-9002-42ef-bf68-18c83b22e9cf">map.png</a></td></tr><tr><td><strong>Display &#x26; Layout</strong></td><td><em>Price format, template, extra tab</em></td><td><a href="/brw/common-fields/display-and-layout.md">Display &amp; Layout</a></td><td data-object-fit="contain"><a href="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2FoIzHgd10O3ZJmyeLJZTN%2Fwebsite-design.png?alt=media&amp;token=4a4a1407-c804-4620-8747-dff829ad145b">website-design.png</a></td></tr><tr><td><strong>Product Content</strong></td><td><em>Specifications, features list</em></td><td><a href="/brw/common-fields/product-content.md">Product Content</a></td><td data-object-fit="contain"><a href="https://4082525133-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fa2OkFafBNY1uvQO4naAL%2Fuploads%2FbsaXxA9qTU90hwKE9DPr%2Fcopy-writing.png?alt=media&amp;token=93dcdd65-5a49-47b3-8d9d-e2097a64d5b2">copy-writing.png</a></td></tr></tbody></table>

## 6: Customize Fields in Product Editing

When you create a product and want to remove unnecessary fields, you can follow these steps in [Customize - Rental Type](/brw/customize-rental-type.md)