Manage Vehicle
1: Introduction
The Vehicle custom post type represents a named, individual rental unit within your inventory. Unlike the simple stock quantity counter ("Automatically" mode), vehicles allow you to assign each booking to a specific named unit — useful when you need to track which exact car, room, boat, or bicycle a customer has.
Vehicles are only required when the product's Inventory → Control inventory is set to Manually. If you use the default Automatically mode, stock is managed by a simple count and you don't need to create Vehicle posts.
2: How It Works
Create Vehicle posts
BRW → Manage Vehicle
1. Create vehicles
BRW → Manage Vehicle → Add new vehicle
Create one post per physical unit: set a unique ID, optionally assign a fixed location and unavailable time period.
2. Set product to Manual
Product Edit → Advanced Settings → Inventory
Set Control inventory to Manually. The Choose Vehicles multi-select appears.
3. Assign vehicles
Product Edit → Inventory → Choose Vehicles
Select one or more Vehicle IDs. These are the units available for this product.
4. Customer chooses
Single product page booking form
A Vehicle ID dropdown appears instead of a quantity selector. Customer picks their unit.
5. Booking saved
WooCommerce order meta
The selected Vehicle ID is stored in order item meta, visible in the admin booking detail.
3: Vehicle List Page
The list page shows all Vehicle posts using WordPress's standard CPT list table. Each row represents one vehicle unit.
BRW -> Manage Vehicles
Title
The vehicle's display name. Used as the human-readable label in admin lists. Does not need to match the Vehicle ID slug. Click to edit.
Author
WordPress user who created the Vehicle post. Standard WP column.
Date
Publish date of the Vehicle post. Standard WP column.
The Vehicle CPT supports title and author (no thumbnail, no editor). Bulk actions (Move to Trash) and search are standard WordPress list table features.
4: Add New Vehicle
Creating a vehicle requires a Title and a unique Vehicle ID. The Settings meta box below the title field contains all BRW-specific configuration.
Vehicle ID (Unique)
A unique text identifier for this vehicle unit (e.g. car-001, room-101, bike-5). This is the key used throughout the system to reference this specific unit.
Auto-generated: If left blank on save, the Vehicle ID is automatically generated from the post Title using (lowercase, hyphens instead of spaces).
What it populates: The ID appears in the product's Choose Vehicles multi-select, in the customer-facing Vehicle ID dropdown on the booking form, and in the completed booking detail.
Keep IDs short and descriptive. Examples: camry-01, suite-201, kayak-red. Avoid spaces — the system auto-sanitizes but it's best to be explicit.
Require Location
Radio buttons: Yes or No (default). When set to Yes, this vehicle requires a specific pickup/dropoff location to be selected before it can be booked.
Works in conjunction with the Vehicle location field below — if a vehicle has a fixed location and Require Location is Yes, the system enforces that the booking location matches.
Vehicle Location
A dropdown populated from Location CPT posts. Assigns a fixed home location to this vehicle unit — e.g. which depot, branch, or lot this vehicle lives at.
Used by the availability system to filter available vehicles by pickup/dropoff location. If a customer selects "Airport Terminal 1" as pickup and a vehicle's fixed location is "City Center", it may be excluded depending on the rental type's location matching logic.
Locations must be created in BRW → Manage Locations first, before they appear in this dropdown.
Unavailable Time
A date–time range during which this specific vehicle is not available for booking — for maintenance, private reservation, seasonal closure, etc.
Only one unavailable time range per vehicle is supported. If you need multiple blocked periods for the same vehicle, consider creating multiple Vehicle posts (e.g. car-001-a, car-001-b) or blocking through the Booking Calendar.
5: Product Inventory Integration
Vehicles are connected to products through the Advanced Settings → Inventory panel on the WooCommerce product edit page.
Automatically
Stock managed by a simple count (Stock quantity). Customers select a quantity 1–N. No Vehicle posts needed.
Manually
Each unit is represented by a Vehicle post. The Choose Vehicles multi-select (below) appears. Customers pick a specific Vehicle ID from a dropdown on the booking form instead of a quantity.
Choose Vehicles
A multi-select listing all published Vehicle posts
For the Hotel rental type, only "Automatically" is available — the Manually option is hidden because hotel room management works differently (rooms are typically quantity-based by room type).
6: Booking Form — Vehicle ID Dropdown
When a product uses Manually inventory, the standard quantity input on the booking form is replaced by a Vehicle ID dropdown.
Automatically
Quantity input , min 1, max = stock count)
Manually
Vehicle ID dropdown (select from assigned vehicles)
Appointment rental type
Always shows Quantity input (regardless of manage_store setting)
The Vehicle ID select field is rendered in the booking form. The AJAX availability check also considers each vehicle's unavailable time range — vehicles in their blocked period are excluded from available options.
7: Manage Vehicles in Backend
See the corresponding vehicle for each order in Booking List ( go to: BRW >> Manage Booking )
Quickly find Orders by vehicle ( go to: BRW >> Manage Booking )
View Vehicle ID in Order Details
Check Available Vehicle IDs of any product in any time
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