Manage Bookings
The Manage Bookings page is BRW's own order list — it shows only rental orders and exposes rental-specific data (pickup/dropoff dates, locations, deposit status, vehicle ID) that the default WooCommerce Orders screen doesn't surface. Every row is one WooCommerce order that contains at least one rental product.
Smart Filters Filter by date range, location, product, vehicle, status, or customer name
Inline Status Update Change order status without leaving the list — no need to open each order
Quick Preview Preview full order details in a modal without navigating away
Calendar Export Sync bookings to Google Calendar or download .ics files
Relationship with WooCommerce → Orders: Both pages show the same underlying WooCommerce orders. Manage Bookings is a filtered, rental-aware view. Editing an order from either page modifies the same order object.
1: Filter Bar
Narrow down which bookings appear in the list
Each filter is only shown if its corresponding column is enabled in WooCommerce → Settings → Booking & Rental → Order Settings. Setting a column position to 0 hides both the column and the filter for that field.
Order ID
Text
order_id
Filter by exact WooCommerce order number.
Customer Name
Text
customer_name
Partial match on billing first name + last name. Also matches company name and display name for guest/company orders.
Search By
Select
search_by
Controls how the date range is interpreted: from_date = pickup date must fall within the range; to_date = drop-off date must fall within the range; empty = any overlap with the range is included.
From Date
Date-time picker
from_date
Start of the date range. Works together with "Search By" and "To Date".
To Date
Date-time picker
to_date
End of the date range.
Vehicle
Select
vehicle_id
Filter by vehicle ID (id_vehicle meta). Dropdown is populated from all BRW vehicle posts.
Pick-up Location
Select
pickup_location
Filter by exact pickup location name. Dropdown is populated from all BRW pickup location posts.
Drop-off Location
Select
dropoff_location
Filter by exact drop-off location name.
Choose Product
Select
product_id
Filter by specific rental product. Dropdown lists all BRW rental products.
Order Status
Select
order_status
Filter by WooCommerce order status. Options: Completed, Processing, Pending payment, On hold, Cancel, Closed.
Date Range Behaviour:
Search By = From date: pickup date must be between From and To
Search By = To date: drop-off date must be between From and To
Search By = (empty): booking overlaps with the date range in any way
2: Table Columns
What each column displays and how it is populated
Order
1
Quick-action icons + clickable order number link. See Order Column Actions below.
Customer
2
Billing name (First + Last). Falls back to company name, then WordPress display name for guest/company orders.
Time
3
Pickup date and time @ Drop-off date and time. For deposit remaining orders, shows an "Original Order #xxx" link instead.
Location
4
Pickup location name @ Drop-off location name. If only one is set, shows that one alone.
Deposit
5
Deposit payment status badge. Only shown when the order uses the deposit feature. See Deposit Column.
Insurance
6
Insurance status badge. Only shown when the order includes insurance. See Insurance Column.
Vehicle
7
The id_vehicle meta value — the vehicle identifier assigned to the rental item.
Product
8
Rental product name(s) as a link to the product edit screen. Orders with multiple rental items show them stacked.
Order Status
9
Inline <select> dropdown showing all WooCommerce order statuses. Change and it
saves immediately via AJAX.
Column order is set in WooCommerce → Settings → Booking & Rental → Order Settings. The position number (1–9) determines the display order. Set to 0 to hide both the column and its filter.
3: Order Column Actions
The quick-action icons that appear before the order number
Preview
Opens the Order Preview Modal — a lightweight overlay showing billing details, booking meta, and order totals without leaving the list page.
Sync Google Calendar
Syncs this individual order to Google Calendar. Only appears when:
A Google API Key is configured (WooCommerce → Settings → BRW → Google & Map)
A Google Calendar Client ID is configured
The order has not already been synced
Download iCal
Downloads a .ics calendar file for this individual order. Visible when the order has not yet been synced to Google Calendar . The .ics file can be imported into any calendar application (Apple Calendar, Outlook, etc.).
#XXXX Order Number Link
Clicking the bold order number navigates to the full WooCommerce order edit screen (admin.php?page=wc-orders&action=edit&id=xxx). From there you can edit all order details, add notes, issue refunds, etc.
Trashed orders: If an order has been moved to trash (status = "trash"), only the bold order number is shown — the Preview, Sync, and Download icons are hidden.
4: Deposit Column
The Deposit column is only populated for orders that used the deposit payment feature. For regular full-payment orders the cell is empty.
Partial Payment
The customer paid only the deposit. A remaining balance is owed. No "Remaining Invoice" has been created yet.
ovabrw_remaining_amount > 0 AND no linked remaining invoice for this item
Original Payment
The deposit has been paid AND a "Remaining Invoice" order has already been created and linked to this item.
ovabrw_remaining_amount > 0 AND linked remaining invoice exists for this item
Full Payment
The full amount was collected (deposit = 100% of order total, no remaining balance).
ovabrw_remaining_amount = 0
Remaining Invoice link: When an "Original Payment" or "Partial Payment" badge is shown alongside a linked remaining invoice, a button like "Remaining Invoice #1043" also appears in the cell — click it to open that invoice order.
5: Insurance Column
The Insurance column is only populated when the order has an insurance amount recorded. Empty for orders without insurance.
Received
The customer paid an insurance fee as part of the order.
insurance_amount > 0
Paid for Customers
Insurance is included but the store absorbs the cost — the customer was not charged for it (insurance amount = 0).
insurance_amount = 0
6: Order Status Column
Update WooCommerce order status inline without opening the order
Inline Status Dropdown
Each row has a <select> showing all WooCommerce order statuses. Changing the value triggers an AJAX request to update the order status immediately — no page reload needed.
Permission check: The AJAX handler verifies publish_posts capability. Users without this permission will see an error: "You don't have permission to update."
7: Add to Calendar
Export filtered bookings to Google Calendar or download as .ics
The Add to Calendar button appears in the page header whenever there are bookings in the list. It opens a slide-in panel for bulk calendar operations on a date range of bookings.
Pickup Date Range
Set a From date and To date to define which bookings are exported. Both fields filter by pickup date — only orders whose pickup date falls within this range are included.
Both fields are required (marked ovabrw-input-required). The export will not proceed if either is empty.
Sync Google Calendar
Syncs all bookings in the selected date range to the connected Google Calendar. Button only appears when both Google API Key and Google Calendar Client ID are configured in WooCommerce → Settings → BRW → Google & Map.
Progress bar: Shows real-time sync progress — X / total orders synced. After completion, a log shows success/failure per order.
Download Ical (.ics)
Downloads a .ics file containing all bookings in the selected pickup date range. The file can be imported into any calendar app (Google Calendar, Apple Calendar, Outlook). Each booking becomes one calendar event with pickup date as start and drop-off date as end.
8: Pagination & Sorting
Navigate and sort the booking list
Pagination
The list shows 20 bookings per page by default. Standard WordPress pagination controls appear below the table. The per-page value can be overridden via the ovabrw_booking_list_per_page filter hook.
Filter hook: add_filter( 'ovabrw_booking_list_per_page', fn() => 50 );
Sorting
The Order (ID) column is sortable — click the column header to toggle ascending / descending. The URL parameters orderby=order_id&order=asc control the sort. Additional sortable columns can be added via the ovabrw_booking_list_get_sortable_columns filter hook.
Default Sort Order
Bookings are returned from the database with newest first, then the list is re-sorted client-side by the current sort parameters. The default view shows the most recently created orders at the top.
9: Column Configuration
How to show, hide, and reorder columns
Every column in Manage Bookings is driven by a position number stored in WordPress options. These are configured in WooCommerce → Settings → Booking & Rental → Order Settings.
Order (ID)
1
✓
Customer
2
✓
Time
3
✓
Location
4
✓
Deposit
5
✓
Insurance
6
✓
Vehicle
7
✓
Product
8
✓
Order Status
9
✓
Effect of hiding a column: Setting a column position to 0 hides both the column in the table AND removes its corresponding filter from the filter bar. The data is still stored on the order — it's just not displayed here.
Reordering columns: Change the position numbers to reorder columns. Numbers don't need to be consecutive — the columns are sorted by their position value. For example, setting Customer = 5, Time = 1 would display Time before Customer.
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